Executive Board & Committee Chairs

President

Ana-Maria Dias

Coordinate the work of officers and committees of the association and executive board; preside at all meetings of the association and exec board; be the official representative of the unit at council and district meetings; prepare and present budget to the association; meet weekly with the school principal; preparing meeting agendas, conducting meeting, delegating other responsibilities and overseeing all activities to ensure that matters are dealt with expeditiously and effectively.

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Executive Vice President

Michele Kasper

Keep in touch with all members of the PTA Board.  Meet regularly with school principal.  Prepare and distribute event folders to coordinators of PTA events.  Provide support as needed to chairs of PTA committees.  Help prepare and present budget.  Preside over PTA and Executive Board meetings.  Attend monthly District PTA Presidents’ meetings and other District-wide events.

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VP Communications

Eric Schuur

Help assist Carmeletter and enews with problems or issues. Identifies ways to better circulate and distribute information school-wide.

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VP Community Outreach

Yvette Mitchell

Identifies procedure for assisting El Carmelo’s under represented groups, provides guidance and assistance with language translation and other services.

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VP Fundraising

Stephanie Youngquist

Evaluate fund raising strategy and fund raising options to ensure El Carmelo PTA is raising and spending money in the most efficient way possible.  Support all fund raising activity volunteers.  Develop strategy in collaboration with PiE. 

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VP Membership

Leslyn Leong

During summer type up membership letter and arrange for it to be copied at the District and available for Back to School packet by late August.  Put articles about membership in Carmeletter.  Distribute membership letter and envelopes to teachers’ boxes.  Fill out membership cards and have them available to be distributed. Continue to drive memberships throughout the year.

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VP Student Programs

Jennifer Mutz and Erina Dubois

Evaluate the attendance and benefits of after-school and PTA sponsored school day programs. Add additional programs as needed and wanted. Set up a table during the Back to School Night to inform parents of all our after school offerings.

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VP Volunteer Services

Calvin Woon

Assist the VPs and Chairpersons in the recruitment effort of volunteers.  Maintain list of volunteers.  Coordinate volunteer scheduling with event chairs.

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Treasurer

Jennifer Chu

Help prepare budget. Keep accurate records of income and expenditures. Maintain PTA bank accounts. Write checks to cover expenses. Present financial reports at PTA and Executive Board meetings. Follow local and national PTA guidelines and procedures.

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Auditor

Eiko Baldwin

Twice a year, review PTA books and verify that all checks are accountable and that the books balance.  Audit forms and instructions are provided.

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Corresponding Secretary

Faith Brigel

Write thank you notes, purchase flowers, send notes as needed.  Coordinate room parent luncheon.

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Parlimentarian

Barbara Yates Sonner

Attend executive board and PTA meetings and give necessary advice in parliamentary procedure when requested. Recruit Nominating Committee members with assistance from the President.  Call the first meeting of the nominating committee. Chair bylaws committee and review bylaws and standing rules annually.

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Recording Secretary

Yvette Bovee

Record and prepare minutes.  Distribute minutes prior to the meeting at which they are to be reviewed.  Keep copies of PTA meeting minutes and treasurer’s reports.

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Assemblies

Mary Rose

In spring, meet with principal to discuss focus of assemblies for the following year, make arrangements for assemblies, put assembly schedule in MP room book and on school calendar on bulletin board.  A resource list has been compiled.

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Auction

Jill Spain

Recruit and organize the PTA auction committee.  The committee works to solicit donations, coordinate classroom baskets, sell tickets for dinners, advertise, engage an auctioneer, plan the meal, organize items for the silent auction, and thank donors. The chairperson and committee pick the venue, decorates, organizes meals, entertainment and sets up all the auction items onsite.

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Back to School Night

Eric Schuur and Chris Sanchez

Work with refreshment coordinator to make sure adequate tables are set up.  Call event chairs and invite them to provide information at Back to School Night.  Recruit a volunteer to assist with refreshments who will: call El Carmelo parents to provide refreshments, ask custodian to set up tables, and set up refreshments and arrange for serving and clean up, help  arrange for child care on site..  Develop strategy in collaboration with PiE. 

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Bicycle Safety

Dean Samos

Plan third grade bicycle safety program with third grade teachers and PTA Council traffic safety coordinator.  Use Bicycle Safety materials in office to help with planning.  Recruit parents to help with bicycle safety stations, try to arrange for extra bicycles so all children have one.

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Book Exchange

Elisa Schmit and Michele Kasper

Advertise event in Carmeletter and outside classrooms.  Contact middle school teachers to solicit donations of older books.  Recruit volunteers to collect books outside classrooms, each morning, sort books by reading level, and transport books to classrooms for distribution.

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Book Fair

Erica Krugler

Scholastic book fair representative will contact you to set up dates for book fair. Reserve the MP room (usually 7 days). Advertise the event (theme provided by Scholastic), recruit volunteers, set up and take down the fair, plan the family event, complete financial information to be returned to Scholastic and turn cash funds over to Treasurer.

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Box Tops

Yuhong Kong

Collect and coordinate "box tops for education." Submit the collected box tops for cash donations from sponsoring companies.

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Buddy Program

Andrea Christensen and Yvette Mitchell

Recruit volunteers to be a ‘buddy’ for an incoming (Fall) new families at El Carmelo in the Spring. . Match Buddy Families and new families. The volunteer family will contact the new family to welcome them and meet them at the Ice Cream Social if possible.  Follow up with Buddy Families on contact success.

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Bulk Buy/Back-to-School Supplies

Megan Fisher and Melinda Schuur

Combine classroom fall buy lists and purchase supplies in bulk.  Sign interested families up through Spring Carmeletter.  Buy items over the summer, determine cost per child and collect funds from parents interested in bulk buy program.  Distribute bulk purchase to parents and collect checks on or around the day class lists are available.  Alternatively, work with school staff to arrange for bulk purchase to be distributed throughout the school year.

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Carmeletter Distributor

Mona Napaa

Pick up Carmeletter at District Office on Thursday afternoon.  Count and distribute to teachers' boxes before Friday noon.

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Carmeletter Editor

Faith Brigel

Gather submitted stories, announcements from school and announcements from district.  Edit materials as appropriate.  Makes decisions on content based on El Carmelo PTA guidelines.  Assemble stories into biweekly newsletter.  Work with Layout person to create newsletter in final format.  Deliver letter to Printing Services at District Office.

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Carmeletter Layout

Erina DuBois

After articles for the Carmeletter are edited, the layout person is responsible for placing articles in a newsletter format, and send the final version to the District printshop.

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Children Theatre Liaison

Attend meeting in spring to sign up for a play.  Coordinate production of play with Children’s Theatre staff. In the 2005-2006 school year, the liason person brought an independent company to organize and produce a play at the school.

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Email Distribution

Jeff Bondor

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Emergency Preparedness

Attend two District-wide meetings, one in spring and one in fall.  In the fall, check expiration dates on food in earthquake shed and remove/replace as necessary.  Attend emergency drills as an observer only.

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eScrip

Ana-Maria Dias

Following PTA eScrip guidelines, manage El Carmelo’s eScrip program. This includes providing many opportunities for parents to sign up and renew their eScrip membership.

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Fall Class Picnic

Michelle Kasper

Recruit one chair per grade level.  Decide on date and place for picnic either before school begins or early in the year in coordination with other Picnic Chairs.  Include your picnic on the office calendar.  Advertise through the Carmeletter, class newsletter, posters, fliers and phone trees.

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Family Bingo Night

Barbara Rains and Mona Napaa

Promote the event, recruit fun volunteers to call out bingo numbers. Organize the MP room for set up (there are specific instructions in the Bingo plastic bin). Prizes may be donations from parents.

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First Day Coffee

Jen Donat and Margie Cain

Work with custodian to set up tables.  Arrange for parents to bring treats and beverages to share.  Advertise with banners and fliers.  Consider resource tables (PTA sign-ups), other start of year information.  Recruit parents to serve as greeters, set up, and clean up.  Clean up before 9:30 AM.

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First Day Packets

Ileana Sternental

Form a committee of four to six people in late summer or just before school, to help assemble the items for the Back to School packet.  All materials provided.  Assembly takes about two hours.

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Game Closet

Open

Periodically checks on the 'game closet' which is a closet near the Kindergarten Classrooms that contains numerous board games for children to play with during recess. This person may use PTA funds to replace or purchase additional games.

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Health and Nutrition

Maggi Smeal

For both positions. Attend district programs on these issues. Provide articles on an ad hoc basis, for the Carmeletter.

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Ice Cream Social

Michele Kasper and Erina DuBois

In coordination with Hospitality Volunteer, coordinate ice cream social for new families the Sunday before the start of school.  Work with Mr. Garcia to arrange for school tours.

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Ice Skating Party

Yi-Mei Chang and Linda Jensen

Attend opening day signups at Winter Lodge to reserve a date.  Publicize event and coordinate ticket sales.

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Kinder Playdates

The Kinder Group

Organize 4-6 kinder playdates over the summer.  Mail playdates and welcome letter to incoming kinder families.  Make sure dates get on website.  Serve as host at playdates.

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Lego Night

Michele Kasper

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Lice Control

Organize a team of parents to check for lice in each classroom on a monthly basis.  Keep community informed of outbreaks.

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Math/Science Exploration

Stephanie Youngquist

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Math Lab

Stephanie Youngquist

The coordinator will help maintain and distribute math lab materials to teachers. In the Spring, the coordinator will complete orders to be sent to the PAUSD printers for photocopying over the summer. Right after school begins, the coordinator and other volunteers will help collate and organize the math lab materials for all classrooms. Throughout the year, the coordinator will be the contact person for teachers to obtain additional math lab materials.

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New Family Hospitality

Penny Kerhin

Serve as "welcome wagon" for new families to El Carmelo School.  Develop new family packets for distribution at Ice Cream Social and on first day of school.  Welcome new families who arrive throughout the year.  Serve as liaison to PTA and classroom volunteers for families that need special support due to new babies, illness etc.

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Noon Art

Asmita Runge and Rhiannon Wallace

Select art activities, recruit parent volunteers to help.  Reserve MP room.  Advertise Noon Art with banners, Carmeletter, fliers. Order materials for projects.  Set up projects before lunch one day each week, clean up by 1:30.

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Open House

In spring, provide publicity in Carmeletter and by posters.  Families bring a dessert to share and a blanket to sit on.  Some years, this person organizes food to be preordered and paid prior to the open house. Label one or two picnic tables for desserts.  Recruit parents to help clean off dessert tables before end of evening.

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Pancake Breakfast

Barbara Rains and Mona Napaa

Advertise for volunteers.  Buy or have ingredients donated.  Set up MP room Friday evening (be careful of MP room wiring when setting up coffee pots).  On Saturday supervise volunteers in cooking, cleaning, collecting money.

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PiE Rep

Leslyn Leong

Report - Provide two-way communication between your school and Partners in Education (PiE).  Keep your school community informed via newsletter, eNews, and posters/flyers on campus. Provide periodic updates and opportunities for feedback through special PiE events, attendance at PTA and Site Council meetings, and meetings with principal, PTA presidents, and Site Council chair.
Represent - Attend PiE representative meetings, held approximately once every two months, to represent your school's needs and interests, as well as to receive campaign updates and information on planned campaign activities.
Rally - Be PiE's primary cheerleader at your school site.  Recruit a team of volunteers at your school to help with campaign activities (e.g., write personal notes on direct appeal letters, help with phone bank calls or other special events).

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PTA Council Rep

Barbara Yates Sonner

Attend PTA Council meetings (typically five each year) and report back to PTA membership.

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PTA Wardrobe

Amanda Templeton

Serve as liaison with PTA Council Wardrobe Chairman.  Advertise and collect clean and gently used clothing through clothing drive each year.  Can also assist secretaries in transferring clothing from lost and found to Wardrobe.  Advertise Wardrobe in Carmeletter and through teachers.

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Pumpkin Carving

Barbara Rains and Mona Napaa

Advertise event.  Arrange to use benches outside of office for display.  Arrange class visits.  Purchase and distribute small prizes for participants.

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Quilt Project

As part of Auction Team, coordinate assembly and quilting of a quilt for the annual Auction.

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Reading Garden

Anna Chan an Penny Kerhin

Organize maintenance crews twice a year to help maintain the Reading Garden.

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Reporter

Once or twice a month report El Carmelo activities to PTA Council School Matters Coordinator for inclusion in Palo Alto Daily News. This person sometimes writes a ‘spotlight’ article on a teacher or staff member for the Carmeletter.

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Room Parent Coordinator

Erina DuBois (Grades K-2) and Michele Kasper (Grades 3-5)

Recruit room parents through Back to School Packets, First Day Coffee, teachers, Back to School Night, flyers, Carmeletter, etc.  Designate one parent as head room parent for primary teacher contact.  After directory information is available, develop calling lists for each class, give list and copy of room parent letter to each room parent and teacher.  Notify room parents of teacher appreciation snack schedule.

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School and Traffic Safety

Educate parents and children about best practices to ensure the highest degree of health and safety on campus and in the community.

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Site Council Liason

Michele Kasper

Traditionally Exec. VP.  Attend Site Council meetings and report back to PTA.  Can be held by a parent who is on Site Council.

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Spaghetti Dinner

Jane Littau and Susan Rider

This event is usually in the Fall and is a fun social event for families to get together. The coordinator will promote the event, organize volunteers to help prepare and serve the food and help collect money.

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Special Ed Liason

Ann Holum

Serve as contact between PTA and District Special Ed Committees.  Also serve as liaison to families involved with special ed programs at El Carmelo.

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Spirit Shop

Colleen Hall and Susan Rider

Responsible for sales of El Carmelo T-shirts, pencils, etc.  Can be done by order or can pre-order and sell at major events such as First Day Coffee, Back to School Packets, Back to School Night, Open House, etc.  Advertise in Carmeletter, with posters, and fliers.

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Stories Under the Stars

Penny Kerhin and Megan Fogarty

In winter, arrange for community leaders to come and share favorite children’s stories.  Reserve MP room, arrange for MP room set up, work with librarians and noon art for decorations, and advertise.

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Student Directory

Jeff Bondor

Work with school secretaries to obtain listings, advertise in Carmeletter or Back to School Packet cost and different listing options and make necessary changes, include roster of staff, school, and PTA calendar.  Have copies made and distribute to students.

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Teacher Appreciation

Michele Kasper, Mary Rose and Margarita Perreault

In May, organize a luncheon during Teacher Appreciation Week, write an article for the Carmeletter alerting parents and providing suggestions for thanking teachers, provide some special thank yous to staff during the week.

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Teacher Welcome Luncheon

Greta Tan and Eiko Baldwin

Coordinate and publicize a lunch for the faculty and staff in the beginning weeks of school in the fall. Recruit other parents to bring food for lunch.

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Visiting Author

Maya Venkatraman

Contact children’s authors and arrange for school visits.  Reserve MP room and arrange for furniture set up.  Plan schedule and related activities with author and teachers.  Purchase copies of books for each classroom before event, arrange for thank you to author.

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Website

Erina DuBois

Maintain the PTA website.

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